16 Jul How to Conduct an Online Board Meeting
A video conference enables remote board members to view each other, despite different types of devices. Nonprofits are able to choose from a variety of low-cost or free video conferencing platforms for their meetings, such as Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits can also use board management software that has meeting interfaces that allow remote participation.
Although the majority of discussions in the meeting are conducted via audio the ability to see faces can aid in encouraging more interactive and participatory meetings. To ensure that everyone is heard the chair should call on board members who are yet to speak, and limit the number speaking simultaneously. This ensures that no one person dominates the discussion and ensures a well-balanced process of decision-making. To reduce background noise, have attendees turn off their phones and use the mute button when they aren’t talking.
Some directors may not be familiar with the virtual environment and are hesitant to speak to the group. This can hinder their participation and efficiency. This can be addressed by providing a user-friendly meeting interface, allowing an introduction to the meeting platform, introducing participants with the platform and encouraging https://www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments them to practice before the actual meeting. The board can also set an agenda that is strict and limits the length of each item in order to ensure the meeting runs smoothly and the desired result is achieved. Board members can highlight and note notes on digital documents to increase their participation and speed up the meetings. They can share their notes with other members to improve collaboration and improve the quality of their minutes.
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